Accounting still in shoeboxes and plastic bags? Accounting reasonably done. Phoenix Metro Valley Wide

If you are like some business owners you put your receipts and bank statements off to the side as you get them telling yourself “I’ll get to that tomorrow” (or next week, month) then all of a sudden here you are; getting ready to file your business taxes and those receipts and bank statements are all still sitting there untouched and unorganized.  Sound familiar?  Yeah I kinda of thought so.  

That’s where it’s crucial to have ongoing monthly accounting done, weekly even.  If you think you cannot afford monthly accounting, think again.  You really can’t afford NOT to have your accounting kept up to date.  First off if you have to make your own regular deposits for your taxes how can you possibly know how much income you have if you don’t have it all organized?  The simple truth is that you are just guessing at it.  Guessing is bad.  Yep repeat after me GUESSING IS BAD!  

The average small business client that I have can pay 300 – 600 a month in fees to me.  Think about those numbers for a second.  Even at the high end that’s a little over 7,000.00 for a year of accounting and financial well being.  If you hire anyone part time on your own payroll you will have to pay their employment taxes, medicare, social security, workers compensation insurance as well as provide them with a place to work.  That all adds up to far more than 7,000.00.  Hire my firm and you pay our business, no taxes, no insurance, and no overhead.  Best of all you don’t get bogged down with daily questions.  We keep all of the questions to a minimum and email once a week or month to clean up anything that we might be unsure of during the month.  You will still have a good bank balance, all of your Accounts Payable bills paid and up to date as well as a good picture of your Accounts Receivable and cash flow for budgeting purposes.

Need to finally get those receipts and bank statements organized?  No problem.  


Check out our website TODAY at and make an appointment with a dependable and efficient group of accountants.  

Dreading tax season? Who doesn’t?

Yep it’s that time of year again folks.  April 15th will be here before you know it.  I don’t do personal or business tax returns but my business is that I get small to medium sized businesses ready with up to date, accurate and understandable financial reports.  I usually take a shoebox or paper bag and work all of the income and expenses up for the small to medium sized business owners that haven’t touched their accounting for the prior year.  If the clients have Quickbooks already, great, I clean it all up and make sure they have all of their transactions entered properly.  Refer back to an earlier blog I posted on some items that are helpful to get your accountant on the right track to get you to the point that you can walk in to your CPA or Tax Preparer’s office with confidence and let them work up your tax return,  Why have an accountant do that part of it?  Money of course.  If you take that same shoebox and bag of receipts into a CPA’s office you will get nailed with 100 an hour for simple data entry.  The CPA will hand the data entry job to a low level “bookkeeper” who they pay 10 an hour but still bill you for 100 or more per hour.  THEN you will also get charged for the full price of 1,000 or more to actually do the tax returns.  Are you adding all of that up on your calculator?  Kind of pricey huh?  The average small business has two business accounts, one for savings and one for checking, they also might have a credit card or two and / or a line of credit..  Loans on top of that list?  Yikes you are looking at a ton of hours spent just to enter and reconcile all of your transactions by hand.  Luckily for you, MobileAccountantAZ has the programs that will automate most of that work.  Yep I have a program that I purchased years ago that literally shaves hours off of data entry.  (Sorry can’t tell you what the program is since I own the program and it was developed especially for me – don’t want to give away any trade secrets right?) 🙂

Soooo by going with the staff of accountants at MobileAccountantAZ you will save the hours and hours of hand data entry, get accurate and dependable income and balance sheets at a fraction of the cost of the CPA.  When you go into your CPA’s office they will not be happy that you used an accountant at a fraction of their cost but that’s not your problem is it?  Nope, it’s called good business sense.

So think of MobileAccountantAZ when you are making the decision to finally get all of your accounting cleaned up or caught up

In the meantime here is a little light reading for you to check out; my blog showing what we will need (by no means is this list inclusive of everything needed, it is merely a general overview.  Every business is different in what will be needed)

Have a wonderful business day full of success and happiness ya hear?


accountantaccounting,bookkeeper,bookkeepingfinanical reportinggeneral ledger,monthlypaypalpayroll,reportingsalestaxes,year end

Why out-source your Accounting? Um why not?

The numbers truly speak for themselves here people.

To get a decent accountant with our level of education and skill set as well as experience you would need to offer 20 an hour minimum.  If you wanted a bookkeeper then sure, you could hire someone for 10 an hour but then in the end it would cost you 100 dollars an hour for many hours of cleanup to be done by your CPA or tax preparer.  Why not have your accounting done right the first time?  Do you really have time to answer a bookkeeper and then answer the CPA?  I know I don’t have that much time as a small business owner.  I have been on both sides here too, I ran a retail business 20 years ago more as a hobby but it required good record keeping all the same.  Fortunately I knew the answers so I didn’t have to rely on a bookkeeper or a CPA to do my books.  99 percent of small business owners don’t know accounting.  Why should you?  You are in business, if you wanted to be an accountant you would be one but you aren’t, you are a business person.  You run your business and let me handle the rest.

Check out the cost comparisons on our business website and see for yourself just how much money we can save you by trusting us with your accounting.  Daily, monthly, quarterly, yearly?  No matter.  We can do it all customized to how YOU want it done.

Hopefully you are having a wonderful sales year so far.

Sue Ashe


Attention Ebay Sellers and Online Merchants

Ebay and Paypal reporting can be tricky, cumbersome and just generally a pain to work with.  As a business owner do you really have the time to muddle through all the paperwork?  No, you say?  Perfect.  My staff and I do have the time.  We specialize in messes and love a good challenge.  

We have extensive experience working with the financial reports that come out of Paypal.

Call us today and let’s get you started and on track for the new year with your accounting, 


A quick checklist for the small to medium business owner

Are you confused as to what you need for a healthy accounting picture?  Join the club, there are many business owners that are so focused on business that they neglect the day to day accounting.  That’s where I come in.

If you need honest, dependable and accurate accounting services use the contact form below or visit my website at

In the meantime here is a short, but by no means inclusive, list of items you will need for my staff and i to get started on getting you on the path to your CPA’s door to file your taxes on time.

Whether you are a new business just starting out with accounting or an established business seeking to get a better picture we can help.

Because we work remotely we can offer you fast and accurate accounting but don’t let the remote work fool you.  Just because you can’t see us doesn’t mean we aren’t there for you.   Have a question?  We are just a phone call away.   Are you stuck on an entry for your day to day accounting in Quickbooks?  No problem!  Give us a call and let us log in through our remote host then sit back, grab your cup of coffee and watch as we walk you through what you need to do.  Want us to print a report or have some checks to print?  NO PROBLEM!  We can do all of that and so much more with just one phone call.

To get you started here is a short checklist of items that we will need to get you on track

Loan balances and original loan documents with terms if available.

Bank statements if no longer available online

Last known tax return

Review all personal bank statements and CC statements and provide a list of any business related expenses or deposits to be accounted for as a member / owner contribution.  For example, if a payment is made to a business CC or loan out of the owners personal funds this would be classified as a member / owner contribution.   Additionally if a business card or bank account is used to pay the owners mortgage (for example) that would be considered a member / owner draw and then become income to the owner.   The mingling of business and personal funds is discouraged but in the event that it does happen good records should be kept to match the accounting files. 

Review all Office expense, office furniture, and office supplies for amounts over 500 each to be adjusted to fixed assets for depreciation purposes.

Review all Meals and Entertainment expenses for determination of business related vs employee related.  IE:  A business lunch is 50 percent deductible, an employee related lunch is 100 percent deductible.

Review all Accounts Receivable and Accounts Payable for reasonable balances.  Obtain statements from vendors if possible or provide MobileAccountantAZ with the email addresses and contact information to be able to do so.

Review all 1099 vendors for up to date EIN / SSN and addresses

Review any cash withdrawals for owner draws vs cash taken out for business expenses.  Client should have all receipts to back up any cash spent

If the vehicle used is not owned by the business with exclusive use of the business a mileage log should be kept in an appt book style or excel spreadsheet for proof of business mileage.  Mark all mileage for the purpose: medical, charitable, business, meetings.  The CPA/Tax preparer should be provided this file for year end tax processing and apply the current IRS mileage allowances.






Happy 2014 from MobileAccountantAZ

Happy New Year!  Sue Ashe here.  Yeah I know, who is Sue Ashe?

Well I am the Owner of MobileAccountantAZ, an accounting business based out of Mesa AZ and serving the Phoenix AZ Metro small to medium businesses.  Our Website can be found at and our email address to contact us for all of your financial needs is

With over 30 years of Senior Level Management Accounting experience with two major globally known corporations I started MobileAccountantAZ in 2007 to work exclusively with the every day business owner.

In honor of starting fresh with a New Year I have decided to start fresh with this blog, hopefully with some helpful tips and tricks or advice geared towards the small business owner.

Well it’s time to start a new year and if you are like most small business owners your mind is starting to drift to the subject of taxes. Lions and Tiger and Taxes OH MY!  (Right?)

Does tax time bring fear to you?  Are your books a mess?  Is everything in a shoebox or plastic bags and just something you keep walking by or stepping over and look at thinking “Yeah I have to deal with that soon” but then you keep walking?

You aren’t alone.

Your financials are an integral part of your business.  Without a good financial structure no small business will ever have any idea of where they are with their profit and loss (hopefully it’s always a profit of course)

Check back here weekly for tips and tricks, checklists and musings of a stressed out accountant.